The Board of Directors of HSBC Bank Oman S.A.O.G. (hereinafter referred to as the “Bank”) is pleased to invite the shareholders of the Bank to the Extraordinary General Meeting and the Ordinary General Meeting to be held at 3.00 PM at Al Bustan Hotel – Qurrayat Room, Muscat on Tuesday 28 October 2014 and at 3.30 PM at Al Bustan Hotel – Qurrayat Room, Muscat on Tuesday 28 October 2014 respectively to consider the following agenda:
Firstly: Agenda for the Extraordinary General Meeting
To consider and approve the scheme for the transfer of the Bank's business carried on from its branches in the Republic of India (Scheme) to Doha Bank as explained in the attached Explanatory Memorandum and authorise the Board to undertake all necessary actions for finalization of the scheme.
Secondly: Agenda for the Ordinary General Meeting
To fill a single vacancy on the Board.
a) Any person (shareholders and/ or non-shareholders) who wishes to nominate herself/himself to the Board of Directors must comply with the articles of association of the Bank and the Capital Market Authority's (CMA) requirements for directors and fill in a form that can be obtained from the website of the CMA.
b) The completed form should be delivered by no later than close of banking business 23 October 2014 at 3.00 PM to the Bank's external legal advisor prior to the Ordinary General Meeting, at the following address:
Mr. Abdelrahman El Nafie
S & A Law firm
First Floor Al Fannar Building, Building No. 569, Way No. 3009
Shatti Al Qurum
PO Box 3552
Muscat, Ruwi PC 112
Any forms received after the above date shall not be considered by the Bank. In accordance with the Bank's articles of association if the candidate is a shareholder, the candidate must own a minimum of 300,000 (three hundred thousand) shares in the Bank.
In accordance with the Articles of Association of the Bank, every shareholder has the right to appoint any other person as his proxy to attend the meeting and vote on his behalf by authorising such person in writing, by way of a proxy card issued by the Bank. Any natural person should attach to the proxy card, a copy of his ID if adult male, and passport if female or minor who are not holding IDs and a copy of a resident card or passport for non-Omanis. For juristic persons, the proxy form shall be signed by one of the authorized signatories of the juristic person and sealed by the juristic person’s stamp accompanied with copies of the juristic person’s commercial registration certificate and the specimen signature form. Please attend at least 30 minutes prior to the meeting. For more information, please contact the Statutory Legal Adviser of the Bank, Ahmed Ghonem, telephone number 97240314